Mostly the tax system in the Philippines can be a challenging experience, especially when it comes to registering for your Tax Identification Number (TIN). You are self employed, running a corporation, or even a foreign national, securing an online registration for www.bir.gov.ph TIN number is necessary. Fortunately, the Bureau of Internal Revenue (BIR) is making the process more accessible through www.bir.gov.ph online.
The BIR is the main department in assuring that taxes are paid correctly and timely by both individuals and corporations. One of its most valuable services is the online registration for a TIN, a necessary step for taxpayers.
How to Register for a TIN Number Online on BIR Website
Whole process of registration for a TIN online is possible online, but it must to prepared with the necessary documents. Below is a simple guide to help you through it:
Accessing the BIR Website
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Open their browser like Google and search “www.bir.gov.ph“.
With this, the formal webpage of “BIR {Bureau of Internal Revenue}” appears on the screen.
- Multiple options will appear and you need to select “eSERVICES” which exists in the main bar of the menu.
- Several options will show like ORUS, eFPS, eBIR Froms, and eAFS. You click on “ORUS” or directly visit “https://orus.bir.gov.ph/home“.
- Further, click on the “New Registration” button, and two more options ” Individual” and “Non-Individual” options will appear.
- Click on the “Create New Account” option.
- Read all terms and conditions. After reading click on the “Accept” box and click on “Agree”.
- The form will appear and you will enter all valid or correct information. The administration will verify all the information you provide. When you fill all boxes then click on the “Register” option.
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- In the final stage of account creation, you also have the opportunity to select a Digital TIN ID, but it’s your decision which one to choose for completion.
- After this, one receives a confirmation email to verify the account.
But again, online registration for Tin number is split into two parts:
- Non Individual
- Individual
What is a TIN ID Number and Why Do You Need One?
A TIN, or called Tax Identification Number, is an exclusive identifier used by the BIR to track taxpayers’ financial activities. It’s required for individuals and businesses that need to file taxes, register for a business, or even open bank accounts. Essentially, when engaging in any economic activities in the Philippines, you will need a TIN to comply with tax laws.
BIR Registration as Non Individual
At the start, submit specific documents to establish their legal presence in the Philippines. The requirements are again changed with applicant type such as:
For Foreign service providers:
- Formal Apostillized Paper: This is issued by a relevant government authority, and should confirm the entity’s incorporation and principal office location.
- Secretary’s Document: It should outline the authorization to register in the Philippines, pointing out the purpose and naming the authorized individual handling the registration.
- Official ID of the authoritative Department: The representative tasked with registration should submit a valid identification card, such as a passport or driver’s license.
For Corporations:
- Corporations also demanded documents to establish their legal presence with the Bureau of Internal Revenue (BIR):
- Evidence that the corporation is legally registered with the Securities called SEC Certificate
- Partnership Certificate (If applicable): When partnerships, a paper of recording from the SEC is required.
- Permission to Operate in the Country (For Foreign Corporations): Foreign firms must provide this license to verify their legal right to operate in the country.
- A formal document outlines the company’s structure and operations. (Articles of Incorporation)
- Evidence of Permits and Registration: Some businesses need to present specific permits from agencies such as:
PEZA: Philippine Economic Zone Authority
TIEZA: Tourism Infrastructure and Enterprise Zone Authority
SMBA: Subic Bay Metropolitan Authority
Partnerships Purpose
They must submit the following:
- The agreement defines the partnership structure, responsibilities, and other essential terms term as (Articles of Partnership).
- Issued by the SEC, this confirms the legal establishment of the partnership. (Recording Certificate)
For Cooperatives
Registering a cooperative, the subsequent documents are compulsory:
- Letter Issued by the CDA of registration, proves the cooperative’s official status.
- A foundational article document that assigns for cooperative’s goals, organizational structure, and rules.
Note: Documents are further changed according to applicant category.
Requirements of Individual Registration
When as an individual, such as an only proprietor, different credentials are mandatory based on the nature of the business or profession. Here is the paperwork:
Non PRC and PRC Professionals
An owner or professional whose practice isn’t regulated by the (PRC) and those who are regulated, attach these identifications:
| 1 |
An authentic ID of Govt (For Non PRC) PRC ID (For Regulated) |
| 2 | Business names with the Department of Trade and Industry (DTI) need to submit this certificate. |
| 3 | Operating as a micro-business should submit their BMBE registration. |
| 4 | A sample of the principal receipts that will be attached in business. |
| 5 | Present certifications from agencies like BCDA or SMBA |
| 6 | Book an online NBI appointment for clearance. |
Application Forms for BIR TIN Registration
Once an account is set up, you can begin the application for TIN. The type of form that needs to be filled out depends on employment or business status. The BIR offers different forms for individuals, corporations, and nonresident foreign entities.
“Different Types”
Apart from them, there are a few types of TIN registrations available, depending on your situation.
Eligibility Criteria and Form of Self Employed Individuals
Independent, freelancers and professionals can easily register for a TIN by submitting BIR Form 1901. But must provide ID and proof of address as well.
Fees to be paid:
- Payment of P30.00 Loose Stamp/s (DST) to be affixed on the Certificate of Registration.
Note: If the P30.00 loose DST was already paid online, the proof of payment (1 photocopy) shall be submitted.
- Procured printing cost of BPI, if opted to use.
Those have entirely Compensation Earning
For employees, the required form is BIR Form 1902. This form applies to both local and foreign employees earning purely from compensation.
Requirements for BIR Form 1902
- Any real ID
- Proof of employment (for foreign nationals, additional documents like employment contracts may be required).
Steps for Registering Trusts and Estates
For those managing a trust or estate, the criteria are slightly different. However, again complete BIR Form 1901 specifically for trusts and estates.
Documentary Requirements for Trusts and Estates
- Death certificate (for estates)
- Trust Agreement (for trusts)
Once all documents are ready, submit them to the BIR office that has jurisdiction over the location of the estate or trust.
TIN Registration for Corporations and Partnerships
Businesses such as corporations and partnerships must complete BIR Form 1903 to register.
BIR Form 1903 Overview
Depending on partnerships, must submit their SEC Certificate of Incorporation or Articles of Partnership, along with proof of business registration.
Documents Needed for Corporations
- Corporations must also provide franchise documents, if important, and a certified copy of their board resolution appointing a representative for BIR-related matters.
Fees
- Payment P30.00 for loose DST or Proof of Payment;
Foreign Nationals
- Other country person need to secure a TIN before they can legally work in the Philippines.
Process for Foreign Nationals to Register for a TIN
- Foreigners working here can register by submitting their passport, work visa, and employment contract via online.
Required Documentation for Foreigners
- A copy of the passport bio page, visa, and employment contract must be uploaded during online registration.
One Time Transaction Taxpayers (BIR Form 1904)
- Certain transactions, such as property transfers, require a TIN even if don’t have ongoing tax obligations.
Who Needs to Register with Form 1904?
This form is for those who want a TIN for a one time transaction, such as selling property or dealing with estate taxes.
Process for One Time Transactions
- The registration source is the same and can be done via the BIR website {www.bir.gov.ph Online}. Just confirm to provide the necessary documentation, such as a death certificate for estate-related transactions.
After You Register: What’s Now?
- Once you have completed the registration process, what happens further?
Receiving Your Certificate of Registration
The authority that is BIR will issue a Certificate of Registration (Form 2303), which will serve as proof that you are now a registered taxpayer. Make sure to keep this document safe.
Challenges with Online Registration
- One of the regular problems is created after the submission of the wrong documents. Always look at the correct forms and that your IDs are valid.
How to Avoid Multiple TINs
You are only allow one TIN, and having more than one can lead to penalties. You should submit a request to update your details rather than applying for a new one.
Deadlines for TIN Registration
Each type of taxpayer has a specific deadline for TIN registration:
- For businesses, the application must submit within 30 days of acquiring a business permit.
- Employees must register within 10 days of employment.
Updating Your Registration Information
To change or update TIN details, such as a registered address, it can do so by submitting BIR Form 1905. This form allows you to revise, correct, or cancel any information.
How to Change Your Registered Address
Submit BIR Form 1905 to the appropriate RDO, along with proof of your new address, such as a government-issued ID.
How Long Does It Take to Get a TIN?
Generally, the registration process takes about three working days after the submission of all required documents.
Can someone Register for a TIN Without a Business?
In a case, where earning is purely compensation income can also register for a TIN.
What If Have Multiple Sources of Income?
Those incomes are coming from multiple sources, register as a mixed-income earner and submit BIR Form 1901.
At any time, registration for a TIN through www.bir.gov.ph online is a simple for those has the right documents and go after the steps carefully. In spite of any category, this is a need of every second person in the Philippines. So, hopefully, they are happy with it.